Organizing large-scale outdoor events demands meticulous attention to detail, especially when it comes to ensuring the safety and comfort of participants. One often overlooked yet crucial aspect of event planning is maintaining proper hygiene. Poor hygiene practices can lead to health risks, negative press, and dissatisfied attendees. However, having well-maintained sanitation facilities can encourage guests to stay longer and even boost food and beverage sales.

In fact, according to The American Large Event Sanitation Study 2022, a surprising 72% of event-goers said they would be willing to pay more for their tickets if it meant improved sanitation services. This highlights just how important cleanliness is to the overall success of an event. In this post, we’ll explore the key factors to consider when planning sanitation facilities for large outdoor gatherings.

Sanitation Facility Planning for Large Outdoor Events

One of the most fundamental hygiene concerns at outdoor events is providing sufficient sanitation options. Organizers need to ensure there are enough portable restrooms and handwashing stations to accommodate the anticipated number of attendees. Here are some important aspects to keep in mind.

Number of Portable Toilets

The number of portable toilets should align with local regulations and depend on the expected crowd size. While there are various factors to consider—such as the event's duration and whether alcohol will be served—a general rule of thumb is one toilet per 50 attendees.

Location of Portable Toilets

Restroom facilities should be strategically placed in well-lit, high-traffic areas like near stages and food stalls, and easily accessible from multiple sections of the venue.

Maintenance of Portable Toilets

Regular maintenance schedules must be established to keep these facilities clean and operational throughout the event. This includes restocking essentials like toilet paper, soap, and hand sanitizer.

Accessibility of Portable Toilets

All attendees, including those with disabilities, should have access to sanitation facilities. Clearly marked, wheelchair-accessible toilets are essential for inclusive event planning. Additionally, depending on the demographics of your audience, family-friendly restrooms might also be beneficial, offering a safer and more convenient experience for parents with young children.

Safety and Comfort Considerations for Sanitation Facilities

Ensuring the safety and comfort of attendees, particularly in regards to portable toilets, involves careful planning and adherence to best practices. While we’ve already discussed the importance of placement, maintenance, and inclusivity, there are additional safety features worth considering to enhance the overall experience.

On-Site Attendants

Having staff present near restroom areas can greatly improve safety, efficiency, and comfort. These attendants can monitor the area, address any issues promptly, and assist as needed. They can also help manage lines effectively and restock supplies like toilet paper, soap, and hand sanitizer, ensuring a hygienic environment and a pleasant user experience.

Signage and Navigation

Clear signage directing attendees to the nearest restrooms is vital. Easy-to-follow signs save time and reduce frustration, allowing guests to spend less time searching and more time enjoying the event.

Sanitary Products

Offering free or affordable sanitary products in or close to women’s restrooms supports health, equality, and comfort. This not only addresses immediate health needs but also enhances the overall event experience for women. By implementing this measure, organizers show social responsibility and set a positive example, contributing to the event’s success and reputation.

Lighting the Area

Sufficient lighting around portable toilets is essential for safety and security. Continuous illumination deters criminal activity and reassures users. Solar-powered lighting is an eco-friendly alternative that reduces energy usage, minimizes cabling, and promotes sustainability. For more insights, check out our guide on Solar Powered Lighting at Festivals and Outdoor Events.

Interior Lighting for Portable Toilets

Installing lighting inside portable toilet cubicles offers numerous benefits.

Reducing Accidents

Good lighting minimizes the risk of accidents and injuries by helping users navigate safely and avoiding collisions with fixtures.

Improved Visibility

Proper lighting makes it easier to locate and use facilities like the toilet seat, toilet paper dispenser, handwashing stations, and emergency equipment.

Promoting Hygiene

Well-lit interiors encourage users to trust the cleanliness of the facilities, fostering confidence in hygiene standards. Poorly lit spaces can create the illusion of dirtiness, discouraging use. Hands-free lights triggered by motion sensors are recommended to minimize contact points.

Enhancing Comfort

Effective lighting contributes to overall comfort and convenience, especially during nighttime hours. Without it, users may resort to using their phones as flashlights, which can be unhygienic. Adequate lighting ensures efficiency and peace of mind, improving the overall experience and reducing wait times for others.

Light fixtures should be securely mounted to avoid damage or theft. Regular inspections are necessary to maintain functionality throughout the event.

To achieve optimal lighting within portable toilets, organizers should consider sustainable, energy-efficient solar-powered LED lights, which offer ample illumination while conserving power.

For more tips on lighting portable toilets, read our article on How to Light a Portable Toilet for Your Outdoor Event.

Solar-Powered Lighting Solutions from Solareye

Looking for a simple, cost-effective lighting solution for your portable toilets? Solareye has got you covered. Our easy-to-install Solareye Roof Light is British-made, durable, and requires no battery replacements. With over 1,500 activations per full charge and an 8+ year battery life, this hands-free, motion-sensor light is designed to last. Its highly efficient LED bulbs (lasting up to 100,000 hours) make it the perfect choice for portable toilet lighting.

How It Works

• During daylight, the solar panel charges the battery.
• At night, when motion is detected, the light turns on.
• The light stays on for 45 seconds, turning off automatically after no further movement is detected.

Contact our team to discuss your specific needs or request a sample today.

Learn more:

• Solar Roof Lighting for Portable Toilets
• Do Solar Lights Work in Cloudy Weather or Winter?